The importance of monitoring staff vehicle checks

30 March 2023

Topics: Risk Management

Whether your fleet is comprised of a handful of vehicles or hundreds, one of the most important steps to ensuring its safety and efficiency is to carry out regular vehicle checks. By monitoring these checks closely, you gain valuable insights into how well your vehicles are performing and can take immediate action to correct any faults or problems.

But it’s not just a good practice—for many vehicles and fleet, regular, documented vehicle checks are the law and you could be in violation if you don’t carry them out. In this blog post, we’ll discuss why regular vehicle checks are so important for businesses and how investing in technology such as a vehicle defect reporting app can make managing them much more straightforward.

What are vehicle checks and why are they important for businesses

Windshields and mirrors: If they are cracked, damaged or misaligned, they must be repaired as soon as possible as they can hinder visibility and increase the likelihood of accidents
Oil levels and quality: Regular oil changes keep engines running smoothly, while neglecting this important piece of maintenance can lead to damage, breakdowns and costly repairs.
Belts and hoses: Worn or damaged systems increase the risk of engine damage and could be responsible for accidents.
Ignition systems: Prevent dangerous incidents like misfires and hard starting by regularly inspecting and maintaining ignition systems.

Here’s an example of how you can perform a daily vehicle check.

Having an app to record vehicle checks can provide an easy and fast way of relaying the information discovered in the check to the appropriate parties. As a business owner, you can feel secure in knowing that vital systems and hardware are being looked at on a daily basis, and that you are compliant with mandatory standards and road safety codes.

Steps for setting up a regular vehicle check process

Establishing a routine for regular vehicle checks is essential, so that your employees are aware that regular check-ups should be a top priority.

To ensure that vehicle checks become a part of your driver’s daily routine, you can establish a checklist that they must complete before beginning their shift. This should include a visual inspection of the exterior, interior, tyres and windows. If any issues are spotted they should be reported as soon as possible, either verbally or through the use of an automated app.

In addition to daily checks, it is essential that in-depth inspections take place periodically. After each journey or at least every month your drivers should inspect their vehicle thoroughly for any signs of wear and tear and check all the necessary fluids.

Finally, it is important to keep vehicles tidy and presentable. Many issues such as windshield cracks or rust can be hidden by mud. Make sure that your drivers know they must regularly clean their vehicles inside and out. It’s a good idea to allocate time for them to do this or even consider outsourcing cleaning services if available in your area.

Quartix Check

Using our intuitive mobile app, Quartix Check, your drivers can make and record these required checks directly on their mobile devices. It’s free to download from the Apple and Google Play stores and includes default industry-standard templates such as a daily van, car or HGV inspection and vehicle defect recording, with photo upload options. Your driver can record all the information needed with just a few clicks and swipes on their device.

Find out more about Quartix Check

Establishing and monitoring regular check-ups for your fleet and keeping track of those results should be a priority for any business that owns or manages vehicles. Creating a regular workflow for this process, with the help of a vehicle inspections app, can be instrumental in keeping your fleet safe and efficient, and saving your business money.